Fundraising in the 21st Century
by Kristine Pagsuyoin, Council President
Fundraising in the 21st Century
Wednesday, March 5th, 5:45p,-7pm
BOE Auditorium (before General Meeting)
Over the last several years PTA, and other organizations that support students and schools, have struggled to maintain fundraising goals needed to provide programs or services that greatly benefit the school community. As school districts around the state are being asked to cut budgets and make sacrifices it falls more heavily upon volunteer organizations to fill in the gaps with their own resources. Although, parent organizations are happy to do all they can to support students and schools the reality is that families are being asked several times during the school year to support fundraisers. Some families would love to support, but their household budget just doesn’t allow them to contribute while others are faced with so many fundraising campaigns that they must make tough choices. These choices may result in a reduction of what they can give to each campaign, or provide no gift at all. So often, this leads to organizations doing more fundraisers to make up the difference or the decision to not offer certain programs or services. Eventually, this takes a toll on volunteers, the organizations, and the parents who are being asked over and over again to contribute.
So, what can leaders of volunteer organizations do?
The Lakewood Council of PTAs is hosting a round table discussion to talk about fundraising in the 21st century. The whole dynamic of volunteer organizations and family roles have changed a lot over that last 20 years which effects fundraising and how volunteer organizations support their schools. We will discuss some of the challenges that organizations face raising money, offer dialogue on planning fundraisers that are well thought-out and meaningful, and will explore creative or alternative ways money can be raised without competing with other organizations. Now is a great time to discuss and think about fundraising for next year.
(Male Action Changing Kids)
In November, PTA units appointed nominating committees tasked with filling open positions for the 2014-15 academic year. This is an exciting time for volunteers who are looking for opportunities to get more involved within their school communities and to support parents and kids through PTA.
Who is eligible to serve on a PTA board? The answer is easy! Any PTA member dedicated to the PTA mission of advocating for kids and who is interested in making positive contributions to the PTA team. No experience is necessary to serve on PTA. Leadership development, training, and support are provided by the Ohio and National PTA and the Lakewood Council of PTAs, and by your school’s PTA leadership team. Also, your local PTA will cover your costs to attend the Ohio PTA Annual Convention & Exhibition planned for April 25th-April 27th in Columbus.
To me, PTA is at its best when we all chip in a little of our time to accomplish BIG things. By serving on a committee or taking on a position as an officer you are making a difference in the lives of the kids PTA serves. You also are helping each other. Each PTA is designed so that nobody has to do more than one job, and there is enough variety for those of us who only have a small amount of time to give or those of us who want to make a full time commitment. There are a variety of positions to choose from based on your schedule and time availability. PTA leaders understand that not everyone can attend meetings or be in the school during the day. Whatever your circumstances there is a job you can do!
Lakewood Council of PTAs Opportunities
The Lakewood Council of PTAs also appointed a nominating committee to fill the positions of the Executive Committee. The following positions make up the Council Executive Committee; President, President-Elect, First Vice President (Programs), Second Vice President (Awards, Membership Benefits, Training), Recording Secretary, Corresponding Secretary, Treasurer. The superintendent serves as an honorary member as Third Vice President.
The Executive Committee appoints the following chair positions; Ways and Means, Membership, Advocacy & Legislation, Reflections, Scholarship, and Newsletter.
If you are interested, or would like to nominate a current PTA member, to any of the Executive Committee or Chair Positions please complete a NOMINATION FORM and send to the nominating committee listed on the form.
Current Council members and those interested in serving on council are invited to attend Council Training sponsored by the Ohio PTA on Saturday, January 25th from 10am-4pm at the Ohio PTA Office in Columbus. We will be coordinating transportation. The event is free and lunch will be provided.
PTA Council Notes – General Meeting
November 6, 2013
Called to Order: 7:08 pm
Pledge of Allegiance
Attendance: Signed into Book – Quorum Met
Board – No Report
Superintendent Report – Given by Kevin Bright, Assistant Superintendent
• Thrilled with Issue 84 passing. 2 Levies passed in 7 months. One by 69% , the other by 70%.
• Ohio Facility Commission is our partner since they are contributing 50 million to the project.
Select a Construction Management Company, Architect, Demolition, Construction. Plan to have
all hired by February.
• Work with staff and community on building ideas.
• Currently developing a transition plan for where students will attend during construction. Taft
and Franklin are options. In discussions with local Catholic schools and United Methodist.
• Working to keep student groups together during move. And in a reasonable walking distance.
Busing is not being considered.
• Target Timeline. Elementary students will be in transition schools for the 2014/2015 and 2015/
2016 school years. Will begin in new schools in Fall 2016. High school will be complete in
High School Report – Attached
Middle School Report – No Report
Elementary Report – No Report
Early Childhood Report – No Report – A representative will begin attending meetings next month.
• 12/4 – Common Core meeting at 6 pm in Garfield Cafeteria. Will attempt to move the next
council meeting that occurs on the same evening at 7 pm to Garfield so that members may
attend both meetings if they wish. More information will be communicated via Email.
• 11/19 – Deb Sweeny will host a meeting in her home to Advocate Parent Involvement. This
is not an official PTA event. 1587 Woodward. Overflow parking available at Harding Middle
• This is Market Days Pie month. Consider purchasing from one of the schools programs.
• Kiwanis is eager to attend unit meetings. Please contact if interested.
• Rachel, President of Grant PTA, would like Lakewood PTAs to consider coming together to break
a World Record. Open to ideas of what this event would be. Would take place next spring.
Please go back to units to gage interest. Next step would be to form a committee.
Volunteer of the Month – 4 schools reported hours. Horace Mann, Grant, Harding, Roosevelt.
Winner – Erin Dohar, Corresponding Secretary at Roosevelt. $25 Gift Certificate to Sweet Designs
Treasurer’s Report – See Attached
• Council E-Newsletter/Guidelines & Tips – Students may contribute. See attached flyer for
• Holiday Lights Contest & Winter Flower Sale-See attached flyer. Music boosters is only selling
flowers at concert from stage. No pre-sale orders. We will not be competing. This is the first
year of fundraising in the last 8 for the PTA Council. Necessary to keep scholarship fund strong.
PTA Council Unit has a goal of selling 50 plants.
• Conflict of Interest Policy –More details TBD.
• Attending Unit Meetings-Council representatives will continue to attend meetings to build
• Nomination Forms for Council – See attached Form. Nominations for next year must be
submitted by January 8th
• Updated Bylaws will be emailed after tonight’s vote
• Grant PTA: Assemblies – Rachel explained that there is a Chair Person specifically for
Assemblies. $3600 budget. Examples; COSI is scheduled 1st
School (magician, CAVs.) Anti-Bullying. Authors. Units should feel free to contact Rachel for
contacts and recommendations.
First Vice President
Installation Committee (May 2014) Sign Up Sheet passed
Schools in Cinema – See Attached Flyer
Second Vice President
• Educator of the Year/Helping Hands – See Attached Guidelines & Requirements
o At May Installation will recognize 1 teacher per grade level. Nomination committee will
be formed in January.
Recording Secretary – No Report
Corresponding Secretary –
• Discussed Sympathy cards being sent.
• Social Media Policy is in the process of being written. Anyone interested in participating should
let Joanne know.
Ways & Means
• Thank you Julie Derrick for July 4th
• Holiday Fundraisers and Light Up Lakewood – See attached.
Advocacy/Legislation – No Report
Health & Safety –
• All units (except Roosevelt & Harrison) have been visited to talk about offering CPR/AED
training. Training is open to anyone 4th
and she is happy to schedule more. 240 were trained in the district last year – many of those
• Currently working on emergency action plans for each school.
Parliamentarian – No Report
• Be sure your submissions adhere to strict guidelines
• Input submissions Online – Chair of each unit responsible.
• If anyone is interested in taking this chair position next year Heidi recommends that they attend
the ceremony so that they are familiar with the process for next year.
• A speaker is still needed for this year’s ceremony. The owner/designer at GV was suggested.
• Judges are needed for the final 24 submissions to state.
• Grant is holding 3 workshops and is inviting students from schools who are not hosting
workshops. 11/12-Visual Arts, 11/14-Photography, 11/19-Literature
Scholarships – No Report
• A Motion was made by Cindy Peck to accept the Nominating Committee Appointees. Seconded
by Lisa Majeski. Motion voted and Approved. Nominating Committee Appointed –Deb Sweeny,
Jenny Beno, JoAnne Schwark. Accepting nominations for positions now through end of January.
Slate is Proposed at February meeting. Election in March.
• Proposed Amendment to PTA Bylaws discussed. Some were concerned that (g.) is too specific
and may discourage those without craft skills from taking the position. A motion was made by
Maria to Accept the Amendment with omitting (g.). Cindy Peck 2nds the motion. Vote is taken
and approved in the affirmative.
Amendment to Lakewood Council of PTAS By-Laws adopted April 10, 2013
Section 2. The president-elect shall:
a. Act as aide(s) to the president;
b. In the order listed in Article VI, perform the duties of the president in the president’s absence or inability to serve;
*c. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this
Section 2. The president-elect shall:
a. Act as an aide(s) to the president;
b. In the order listed in Article VI, perform the duties of the president in the president’s absence or inability to serve; and
*c. Perform duties prescribed by these bylaws, standing rules, and by the parliamentary authority adopted by this council.
d. Serve a one year term during the final year of the current president’s term,
e. Coordinate the committee activities to compile the Welcome Packets between May and July, and distribute the
packets to the Superintendent and members of Board of Education as well as the Mayor and members of City Council in
September at their monthly meeting. Each member of Lakewood council of PTAs will also receive a copy of the packet.
[Rationale: this allows the president – elect to enhance PTA community relations with our elected members of the
f. Organize a committee for Lakewood community festival booths that Council determines appropriate,
g. Serve as Council Historian by combining pictures and/or words to capture a PTA moment from a unit or council event
in a unique form of expression to create a narrative. The anthology will be presented to the out-going president at
• December Meeting (Holiday Social) Possible venue change due to common core meeting on the
same night. See notes above. Will be a more social meeting.
Meeting adjourned at 8:40 pm.
PTA Council Notes – Regular Meeting
October 2, 2013
Called to Order: 7:00 pm
Pledge of Allegiance
Attendance: Signed into Book
Board – No Report
Superintendent Report – Given by Roxann Ramsey
• Meetings scheduled to discuss transitions in October at Grant, Roosevelt and Lincoln.
• 2 Merit Semi-Finalists. Top 10% PSAT scores.
• West Shore Mechanic Top 20
• DLT – Digital Literacy Teachers started
• Cardboard Challenge begins in Roosevelt
• Benchmarking of students K-12 has been completed
• See Attached Report Card Handout
High School – See attached
Middle School – No Report
Elementary Report –Sanda Kozelka – Principal, Lincoln
Grade attending Orchestra today and tomorrow
• Reading intervention is being provided at all elementary 40 minutes a day at their level
Grade OAA is Tuesday 10/8
• New teachers or re-assigned are receiving training. Continues this weekend.
• Full day meeting across grade levels. Gifted teachers meet during early release days.
• All Pro Dad meeting in many schools.
See attached – Merrit Waters – Principal, Horace Mann
Early Childhood PTA – Will be invited/included more consistently in future meetings to reach out to
Home Delivered Meals – Barry Wemyss
• Provide 110 meals a day to Home Bound Senior Citizens M-F. This service provides both
nutrition and human contact.
• They are in need of volunteers 1 hour per week to deliver in Lakewood. Service needed at
• Group would like to visit unit meetings.
• Moms can deliver meals to group homes, etc. to avoid getting children in and out of the cars.
Lakewood Kiwanis – Tom McDonough
• Club has helped Lakewood in many ways in both service and goods. Has provided 1.8 million in
• Would like to participate in more volunteer opportunities with younger people. Project More
seems to be a good fit.
• Would like to visit units.
From the Floor
• Issue 84 Early Voting started today. Please vote Yes.
• Project More is in need of volunteers to read with students. 1-2 hours a week.
• PumpkinPalooza – Needs pumpkins decorated and scarecrows. The event is 10/16.
• 10/26 Lincoln Open House for 100 Year Anniversary Celebration
• 11/30 CAVs community night.
• Other Announcements included on Agenda
Recess Called: 7:57 pm – Guests not on PTA Council committee are invited to leave if they would like.
Everyone is welcome to stay.
Call to Order: 8:00 pm
Executive Committee Reports
Treasurer – Report Attached
ß Council E-Newsletter (November/December, November 1st
Rosters due by October 20th
from budget. Will streamline communications and remove burden from the Unit presidents
to forward relevant information. Can sign up from Facebook. Will provide links to all unit web
ß USB Drives will be used to pass along position documents.
ß November is a General Meeting 11/6 7 pm
ß Nominating Committees, Ed. Of Year/Awards, Vote on Amended Bylaws
ß Spotlight on Harrison Elementary meetings – Maria explained how they encourage participation
in the PTA. Consistent day and time. Provide babysitting from H2O. Tie to another event (ice
cream social, dinner, etc.) Welcome person at door. Welcome dads/grandparents as well as
moms. Officers wear shirts to identify themselves. Partner with ESL teachers to communicate
First Vice President
ß All Pro Dad Update – Horace Mann in place. Units should help communicate program and
ß School in the Cinema, first movie October 24th
). Submissions and Membership
to email@example.com. Using Mail Chimp saved $250
Second Vice President
ß Please visit http://www.pta.org/activate to activate your new membership card when you receive it.
ß Visit http://www.pta.org/members for details about all of your membership perks.
ß If you don’t have access to a computer, there is a phone number on the back of your card that
you can call to activate your card.
ß Please contact me with any questions or problems. My e-mail is firstname.lastname@example.org
ß Council Volunteer of the Month Drawing – Charlotte Query from Horace Mann was the
recipient. $25 gift card for Jammy Buggars.
ß Collect Council Volunteer Hours
ß September 2013 Minutes approved.
• Facebook Policy for Council – Still determining which units have it. Who holds passwords, etc.
Reviewing Ohio and National policies. They are very generic.
• Shared a Thank You card from H2O.
Health and Safety – Kathleen Corrigan
• Emails have been forwarded to all PTA/PTSA Presidents requesting an opportunity for the
Health, Welfare and Safety Chairperson to attend an upcoming meeting to present the
importance of CPR/AED training
o If you have not received an email or have not yet responded, please make contact with
Kathleen Corrigan, Health, Welfare and Safety Chairperson
• CPR/AED courses will be offer at each building based on interest
Advocacy/Legislation /Parliamentarian /Reflections/Scholarships – No Report
Ways and Means – Julie Derrik
ß Council Fundraising Ideas –
Poinsettia – Music Booster already does this every year but we feel there is room for more
holiday plant sales.
Holiday Light Contest-Registration Fee by residents/businesses.
Sell a product at Light Up Lakewood – Glow Sticks, Take orders or Holiday Plants.
Register for Costco? Decided not to purchase at this time. Use GFS.
ß President-elect Report to Amend Bylaws. Proposed copy distributed. Will be voted on
at November meeting.
• PTA Directory – Please provide updates when necessary.
ß Contribution to Citizens for Lakewood’s Children to Support Issue 84. The pros and cons
The treasurer was concerned that we are already budgeting to lose money. Is it fiscally
responsible to donate more? We show support by encouraging our units to contribute,
setting up volunteers for phone banks, literature drops, distribute yard signs, etc.
Other views expressed. It is a good example to model contributing to fund. It only takes
a small amount to show our support.
Christina McCallum makes a motion to “Donate $25 to the Citizens of Lakewood
Children to support Issue 84.” Motion Seconded. Motion Approved in the affirmative.
Meeting Adjourned: 8:50 pm
PTA Council Notes – General Meeting September 4, 2013
Called to Order: 7:02 pm
Pledge of Allegiance
Attendance: Taken by signing in the book
Introductions: Everyone there introduced themselves (names, position, etc.)
Opening statements: Kristine Pagsuyuoin
Reports of Administration
Board report: No Report
Superintendent’s report: (given by Christine Palumbo, Director of Student Services)-update on
InfoSnap…first year using the system, trying to be more environmentally friendly, working out the kinks
At this point, Kristine realized that she forgot to include the election of 2nd
secretary on the agenda, so we needed a motion to amend the agenda. Motion by Katie Cooper,
Council Treasurer: I move that the agenda be amended by adding to the new business section “election
of Council 2nd
Legislation chair. Motion passes
High School: No Report
Middle School: Joe Niemantsverdriet, Harding principal…beginning of school year going well at both
middle schools; Garfield and Harding will not be playing each other in football this year
Elementary School: Merritt Waters, Horace Mann principal…assessments of 5th
instruments, Instruments on Parade is coming up; update on DIBELS…given 3x/year to all K-5 students,
tutoring staff heavily involved, purpose is to find students most in need of intervention, tutoring to
begin 9/23; Sandy Kozelka, Lincoln principal…Lakewood is a project school system for Writer’s Workshop
through Teacher’s College of Columbia University, different way of teaching writing to students, all
teachers received training; all teachers also received training in Critical Thinking and Problem Solving in
Mathematics, different way of teaching math
Early Childhood: No Report
V.P. and corresponding secretary.” Seconded by Deb Sweeney, Council Advocacy/
• From the floor-Tracey Logan, Garfield PTSA president…Garfield is having a mixed bag
fundraiser if anyone is interested; Garfield’s 2nd
• Christina McCallum, Garfield Council Delegate…if any unit is interested in having
a speaker about the bond issue on the Nov. ballot at one of their meetings, talk to
• Lisa Majeski, Lincoln Co-President…Lincoln’s 100th
open house on 10/16
• Lakewood Division of Aging in desperate need of volunteers for meal deliveries
• Community Festival 9/7…Harrison PTA will have a table there
• Community meeting 9/11…district update, information about the bond issue
• Father walk 9/19 I
• It Can Wait! 9/19…drive for pledges online to not text and drive
• H20 fundraiser 9/26…Happy Hour Spa Night 7-10pm (I don’t know where, though!)
• Please update pages on district website
• Honor Project Trust-each PTA can register and apply for grants
• Kiwanis-Kristine spoke about PTA, they were very interested in partnering with PTA, not
just council but individual units, too
• New Ohio PTA login: OurSymphony, PTA2013
Treasurer’s Report: Attached
• Motion by Katie Cooper: I move to accept the proposed 2013-2014 budget. Seconded by
Tracey Logan. Motion passes.
First Vice President Report: Attached
• Motion by Cindy Peck, Harrison PTA interim president: I move that we elect Jenny Beno
V.P. on council and Joanne Schwark as corresponding secretary. Seconded by
Katie Cooper. Motion passes.
Second Vice President’s Report: Attached
Recording Secretary: Attached
Corresponding Secretary: Joanne read 3 pieces of correspondence; she is working on the PTA directory,
looking over the social media policy
Advocacy/Legislation: Deb Sweeney read through the Resolution to Support the Bond Issue and
Maintenance Levy (attached to agenda), much discussion
• Motion #1 by Katie Cooper: I move that we amend the resolution in the final sentence
to strike “units” and replace with “unit representatives.” Seconded by Christina
McCallum. Motion passes.
• Motion #2 by Matt Markling, Council Delegate from Grant: I move that we strike
“equipped with the latest technology.” Seconded by Christina McCallum. Motion passes.
• Motion #3 by Cindy Peck: I move that we vote on the resolution. Seconded by Matt
Markling. Motion passes.
Reminder from Deb that units cannot endorse individual candidates
• Health & Safety-no report
• Parliamentarian-on agenda
• Reflections-on agenda
• Scholarships-no report
• Ways & Means-no report
Audit Committee: (Katie Cooper, Maria Shinn, Katrina Holmes)-report attached
• Motion by Christina McCallum: I make a motion to accept the Audit Committee Report
presented by Maria Shinn. Seconded by Matt Markling. Motion passes.
Deb Sweeney and Matt Markling to serve on special committee to draft president-elect duties.
Meeting adjourned at 9:09 p.m.
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